Proudly canadian owned & operated since 2004
Store and protect your records in highly secure and compliant facilities
Have our professional archiving team help you get set up quickly and easily with a records management program. From indexing to accessing your files, we can help every step of the way.
Need a file? No problem. Request the file you need, and have it physically delivered to you or scanned and emailed with our Scan on Demand service within a few hours.
Using valuable office space for long-term records storage is costly. For a few dollars per year, per box, you can securely store your documents and get back your office space.
Manage your records in a few simple steps
Contact our dedicated Sales team to discuss your records storage requirements and to schedule your file box pickup.
After securely transporting your information, boxes are indexed and stored. Using our barcode system, we always know exactly where they are.
Using Blue-Pencil Plus+ request the file or box you need, and have it physically delivered to you or scanned and emailed within a few hours.
Using the pre-defined retention schedule, Blue-Pencil+ sends alerts when the retention period is up. Simply provide authorization and records are safely destroyed.
Secure solutions to access your business information
Files or boxes in storage can be scanned and emailed on an as needed basis, giving your team permanent access to electronic files.
Learn more
Request a file or box online and have the physical documents delivered to your business.
Learn how much you can save by storing your documents with Blue-Pencil.
Get a Quoteor call 1-877-821-9611
“Where to start? The absolute professionalism and friendliness of the staff I have dealt with is astonishing. A true breath of fresh air. It is not often you find customer service agents with such passion for their job. 100% recommend Blue Pencil for all your Shredding and Document Storage needs.“
Jessica T.
“Professional and courteous service received from Blue-Pencil sales and operations teams all the way through to on-site shredding services of 5 pallets and pick up of 7 pallets file boxes for offsite storage.”
Lori Z.
“Professional, friendly and efficient. I have no hesitation recommending blue-pencil. They will be our source for secure record management.”
Glen F.
Learn more about our records management services
Records management involves the systematic control of your organization’s documents and records throughout their lifecycle—from creation and active use to secure storage and eventual destruction. Implementing a robust records management system ensures compliance with privacy laws, enhances operational efficiency, and reduces the risk of data breaches.
Blue-Pencil offers a comprehensive records management solution:
Pickup & Indexing: We collect your documents and index them using a barcode system for easy tracking.
Secure Storage: Documents are stored in our climate-controlled facility with 24/7 surveillance.
Access & Retrieval: Use our Blue-Pencil Plus+ portal to request physical deliveries or digital scans of your documents.
Retention & Destruction: We monitor retention schedules and notify you when documents are due for secure destruction.
This process ensures a secure chain of custody and compliance with privacy regulations.
Blue-Pencil Plus+ is our online portal that allows you to:
This platform provides centralized control over your records management program.
Our facility features:
These measures ensure your documents are protected against unauthorized access and environmental damage.
Yes. With our Scan-on-Demand service, we can digitize and email requested documents within hours. Alternatively, we can deliver physical copies to your location promptly.
Absolutely. Our team can assist in developing a document management strategy, creating retention schedules, establishing policies and procedures, and training employees to ensure ongoing compliance and efficient records management.
Blue-Pencil Plus+ provides various reports, including:
These reports offer visibility into your records management activities and help optimize space and resources.
Yes. We offer durable, heavy-duty cardboard file boxes designed for maximum strength and stacking stability. These boxes can be ordered and shipped promptly or picked up at our Oakville location.
Our records management services are priced per box, with rates decreasing as volumes increase. Additional charges may apply for accessing materials in storage. For detailed pricing, please refer to our pricing page.
Yes. Blue-Pencil is proudly Canadian-owned and operated, serving businesses across the Greater Toronto Area and Southern Ontario since 2004. We understand local needs and provide trusted, straightforward service.
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