Secure, collaborative scanning services

Blue-Pencil's Scanning Services can help accelerate your transition to a more digital workplace

Flexible scanning services

From digitizing old documents to scanning new documents as they are created, Blue-Pencil can provide a solution that works for your business.

24/7 access

Using Blue-Pencil's secure system, access your digital documents quickly and easily, from any location.

Increased efficiency & productivity

Reduce the time it takes to locate and retrieve records. Plus, no need to re-file them which saves you time.

Why Blue-Pencil is the best choice for scanning services

  • 100% Canadian
    Owned and operated by Canadians who understand local needs and provide trusted, simple service.
  • Custom Scanning Solutions
    No matter what needs scanning, we can find a solution that works for you
  • Secure Chain of Custody
    Using our barcode technology, we know exactly where your information is always
  • No Company is Too Big or Too Small
    We scan documents for small and large companies alike and provide the same level of service no matter what
  • Exceptional Customer Service
    Taking care of you is our number one concern

How it works

Manage your records in a few simple steps

You contact us

Contact our dedicated Sales team to discuss your scanning requirements and schedule a time to pick up and securely transport your documents.

We prepare your documents for scanning

Your files and documents are organized, staples are removed, corners are straightened and damaged pages are taped.

We scan your documents

Your documents are scanned using our state-of-the-art high-speed scanners and quality checked for readability and clarity.

Access your documents 24/7

Using Blue-Pencil’s secure, online system you can view and download your documents at anytime you want with 24/7 access.

Need digital access to your documents, but don't want to scan them all?

Consider Scan on Demand Service

Scan on Demand  provides near-real-time access to your files while avoiding the high cost of digitizing all of your records.

Only digitize the documents you need while having quick, digital access to all documents that are being securely stored.

Find out more

Get your files in order

Have piles of paperwork in your office that need to be scanned? Blue-Pencil can help.

Get a Quoteor call us at 1-877-821-9611

Have more questions?

Learn more about our document scanning services

  • What types of documents can Blue-Pencil scan?

    Blue-Pencil’s high-speed scanners can handle a variety of paper sizes, from sticky notes to oversized drawings. We can digitize various document types, including invoices, contracts, medical records, architectural plans, and more.

  • What scanning services does Blue-Pencil offer?

    We provide:

    • Back-file scanning: Digitizing existing paper archives.
    • Day-forward scanning: Regularly scanning new documents as they are created.
    • Scan-on-demand: Digitizing specific documents upon request, providing near-real-time access.
  • How does the document scanning process work?

    Our process includes:

    1. Pickup: We collect your documents and transport them securely.
    2. Preparation: Documents are organized, staples removed, and pages straightened.
    3. Scanning: Using high-speed scanners, we digitize your documents.
    4. Quality Check: Ensuring clarity and completeness of scanned files.
    5. Access: Digital files are made available through our secure online portal.
  • What happens to the physical documents after scanning?

    Post-scanning, we can:

    • Return the documents to you.
    • Store them in our secure facility.
    • Securely destroy them upon your authorization.
  • How secure is the scanning process?

    Security is paramount. We employ:

    • Barcode tracking for document management.
    • Secure chain of custody protocols.
    • Encrypted digital storage solutions.
    • Compliance with Canadian privacy laws and regulations.
  • Can I access my scanned documents remotely?

    Yes. Our secure online portal allows 24/7 access to your digitized documents from any location, facilitating remote work and collaboration.

  • What is the cost of document scanning services?

    Pricing is typically based on the volume of documents, measured per box. Rates decrease with higher volumes. Minimum charges may apply. For detailed pricing, please refer to our pricing page.

  • Do you offer scanning services for small businesses?

    Absolutely. We cater to businesses of all sizes, providing customized solutions to meet specific needs.

  • What is Scan-on-Demand?

    Scan-on-Demand is a service where we store your physical documents and digitize specific files upon request, providing quick digital access without the need to scan entire archives.

  • How do I get started with Blue-Pencil's scanning services?

    To begin, contact our sales team to discuss your requirements. We’ll assess your needs, provide a quote, and schedule the scanning process at your convenience.