How Blue-Pencil’s Richmond Hill Shredding Services Work
Blue-Pencil’s Richmond Hill shredding services can help keep you and your business safer. We provide secure shredding services, document storage, file scanning, records management and more – work with Blue-Pencil today.
Step One – Full Assessment
This first step to office shredding isn’t shredding at all, but a thorough assessment to help us learn more. So before the shredding begins, Blue-Pencil will perform a full assessment of your business.
The assessment can include gathering information on your current policies, record management solutions, legal compliance with privacy and information laws, and the cost-efficiency of your current services and programs.
This assessment is an important step in determining a number of important decisions regarding your company’s information management, including:
- What documents and records can stay on file
- What documents and records must stay on file
- What documents and records are no longer needed
- How often your information will be shredded
After the assessment is complete, we will provide your office with a security console. Using the security console, your employees can safely deposit your private and confidential records and files you want to shred. The security console is just one of the ways we ensure all of your business documents remain private and confidential.
Step 2: Plan a Collection Schedule
Shredding is typically not just a one-time thing. To ensure consistent secure destruction of your records and documents, it’s important to come up with a plan. That’s why the next step in the process is to create a collection schedule that works best for your unique company.
The frequency of collection will depend on a number of factors, including:
- The size of your business (larger businesses tend to produce more documents – but that isn’t always the case)
- The number of personal records you have on file
- The number of confidential documents produced on a daily/weekly basis
- Your individual wants and needs
Blue-Pencil will work closely with you to help you determine a collection schedule that makes sense for your business, your employees, and your work schedule. Once a collection schedule has been determined, pick-up will occur regularly from then on.
During pickup, a Blue-Pencil Security Representative will arrive at your facility, and collect the material from your security console. This process ensures limited access to your confidential information. Only our professional and thoroughly trained staff will have access to the contents of your security console.
“Great service. prompt and as promised all round.
I would not hesitate to use again.”
Want to learn more about our privacy certifications and thorough vetting process of our employees and staff? Click here!
Step Three: On-Site Shredding
Our trained staff will arrive at your building and remove the contents from your security console. The contents are immediately placed into a second console and are safely transported to our mobile shredding truck parked right outside of your facility.
There, your confidential records, files, and documents are destroyed right in the truck, on-site. You can even watch the process if you would prefer! See the quick video below to learn how simple and efficient this process is.
We securely shred right on-site of your Richmond Hill business!
Want to learn more about all the benefits of on-site shredding? Click here!
Step Four: Certificate Of Destruction
When using a secure shredding service, you should be able to trust that the utmost care has been given to your confidential information. At Blue-Pencil, we fully understand that your company, employee, and customer’s privacy is of utmost importance.
That’s why after each and every shred, you will be issued a Certificate of Destruction. You will receive this document as soon as the shredding is complete. This certificate provides peace of mind that all private company information has been completely shredded and properly disposed of.
Richmond Hill is part of the GTA and is the 3rd most populous municipality in York Region. Due to its size, there are a great number of businesses and companies that call Richmond Hill home. As many businesses, especially in larger city centres, become more environmentally conscious, you may be looking for ways to reduce your company’s carbon footprint!
Here’s some good news – did you know that working with Blue-Pencil actually helps your business do its part for the environment too? With Blue-Pencil’s Paper Shredding Tree Saving program, all of your shredded documents are recycled into paper products or turned into energy! Now you can keep your company’s information safer while helping the environment too.
Not only does Blue-Pencil recycle paper products, but we also shred and dispose of electronic waste in an environmentally friendly manner. Through our E-Destruction program, we ensure that shredded hard drives are sent to a specialized facility for material separation and recovery. We also offer destruction services for:
- Pharmaceutical Waste
- E-waste (monitors, printers, audio equipment, etc.)
For other products, we destroy via shredding or waste-to-energy incineration. This shredded waste is disposed through waste-to-energy incineration instead of being sent to a landfill. Partnering with Blue-Pencil means you can rest assured knowing your business is working towards a greener environment.
Why You Need Richmond Hill Shredding Services & More
Richmond Hill is a large city in the GTA, located in York Region. It has a population of approximately 195,000 (2016 Census data) and is growing quickly. According to Richmondhill.ca, the city is expected to grow to 231,400 by 2021.
As Richmond Hill continues to grow, it will be home to more and more businesses and companies. The most common occupations in Richmond Hill are:
- Sales and Service
- Finance and Administration
Other common occupations and industries in the area include educational services, professional, scientific, and technical services, and natural and applied sciences and related occupations.
All of the organizations listed above are industries that generally create significant amounts of paperwork! These can include anything from personal information collected from clients or customers to employee information, company tax information, financial records, and more.
All business, including financial, management, scientific, or educational institutions have documents that need to be shredded for a variety of reasons. No matter where you work, all companies will produce documents and records that will include some or all of the following:
- Financial documents
- Property records
- Legal documents
- Medical records
- Academic records
- Personal documents
- Customer records
When you choose to work with Blue-Pencil, you ensure your business in Richmond Hill can do its part to keep customers, employees, and your own business safer. Not only that, but working with Blue-Pencil also ensures that your business complies with privacy laws in Canada. Contact us now to learn more!
Shredding is only one part of an effective information management strategy. Document storage is another important service Blue-Pencil offers to Richmond Hill businesses.
At Blue-Pencil, we offer a number of document storage and management solutions for businesses both big and small. Some of these services include:
- Long-term secure records and documents storage
- Active file management (coded and indexed stored files available when you need them)
- Vital records protection (secure, climate-controlled records storage with 24/7 monitoring for your most confidential information)
- Online document management (locate records, request retrievals, and more all from the comfort of your own home or office)
- Custom solutions (records management and consulting services tailored to your individual needs)
Document storage is an excellent way to not only keep your documents safer, but also to cut down on costs. Documents, records, and files pile up over time. It’s often much more cost effective to store your documents off-site than to purchase larger office space, especially in Richmond Hill (or anywhere in the GTA), where property costs are often quite high.
Another service that many businesses in Richmond Hill may benefit from is document scanning services. Companies that have been in business for years may have important records piled up in filing cabinets and could benefit from organizing them digitally.
Going digital is a great way to organize your files like never before! Blue-Pencil Document Imaging & Scanning Solutions serves businesses of all sizes within the Greater Toronto Area – including Richmond Hill! Click here to see how Blue-Pencil can help your business!
Trust Blue-Pencil For All Your Information Security Needs!
Blue-Pencil helps empower residents in the Richmond Hill area to reach new heights with a friendly and efficient shredding service. If you are looking for services outside of Richmond Hill, you can view our full service area here!
“The company was professional from start to finish, very focused
and without a doubt, the best company for this service I have had
the pleasure to work with.”
– Cindy R, More Testimonials Here!
Ready to learn more about document scanning, shredding, records management, and more? Blue-Pencil can help. If you’d like to learn more about us and what we can do for you, contact us today!