Read on to understand the step-by-step process of our Milton Shredding Service for your business!
At Blue-Pencil, we’ve serviced clients all over Southern Ontario, including Milton, Oakville, and Burlington. We can help keep your business information safer!
Today, we’ll take a look at the simple four-step shredding service process, as well as other services your business in Milton can benefit from. Let’s get started now!
Milton Shredding Service – Step by Step Process
Step One – Receive a Full Assessment of Your Business
Before we get started shredding your documents, it’s important that we conduct a full assessment of your unique business. Don’t worry – this step won’t take too long, and it will help us learn more about your business so we can serve you better.
This assessment usually includes gathering information on your current policies, record management solutions, legal compliance with privacy and information laws, and the cost-efficiency of your current services and programs.
A number of important decisions regarding your company’s information management will be determined at this time, including:
- What documents and records can stay on file
- What documents and records must stay on file
- What documents and records are no longer needed
- How often your information will be shredded
After the assessment is complete, we will provide your office with a security console. The security console allows your staff to safely deposit confidential documents and records. It also allows our staff to effectively and securely remove these documents when it comes time to shred.
Step 2: Plan a Collection Schedule For Your Company
Secure shredding typically happens on an ongoing basis, as most businesses consistently produce documents that need to be stored and eventually destroyed in a secure manner. However, each business is unique – so, the frequency of collection will depend on a number of factors, including:
- The size of your business (larger businesses tend to produce more documents – but that isn’t always the case)
- The number of personal records you have on file
- The number of confidential documents produced on a daily/weekly basis
- Your individual wants and needs
Blue-Pencil works closely with you to help you determine a collection schedule that makes sense for your business, your employees, and your work schedule. After the schedule is set, we will begin shredding!
“Efficient service every time. In and out with friendly staff.”
Want to learn more about our privacy certifications and thorough vetting process of our employees and staff? Click here!
Step Three: On-Site Shredding Right At Your Facility
Our trained staff will arrive at your building and remove the contents from your security console. The contents are immediately placed into a second console and are safely transported to our mobile shredding truck parked right outside your facility.
Our Blue-Pencil Security Representatives are highly trained, and will be the only ones to access your confidential records and documents. That way, your company’s confidential information is handled by the least amount of people possible.
Once your confidential documents arrive at our truck, they are destroyed right in the truck, on-site. You can even watch the process if you would prefer! You can check out the quick video below to see this process in action!
We securely shred right on-site of your Milton business!
Not sure if on-site shredding is right for your business? Want to learn more about all the benefits of on-site shredding? Click here!
Step Four: We Give You a Certificate of Destruction
As a business owner, we understand that you want to ensure your confidential information stays confidential. At Blue-Pencil, we value the privacy of your business, your employees, and your customers.
That’s why after each and every shred, you will be issued an auditable Certificate of Destruction. After the shredding is complete, you will receive this document. This certificate provides peace of mind that all of your company’s private documents have been thoroughly shredded and securely disposed of.
Other Services Offered by Blue-Pencil
Secure shredding is a great way to take control of your company’s information security – but it is only one step in the greater process. There are many documents, files, and records that businesses must keep on file (such as tax records), and off-site document storage is an excellent way to keep these files safer – and keep your costs down!
At Blue-Pencil, we offer a number of document storage and management solutions for businesses of all sizes. Some of these services include:
- Long-term secure documents and records storage
- Active file management (coded and indexed stored files available when you need them)
- Vital records protection (secure, climate-controlled records storage with 24/7 monitoring for your most confidential information)
- Online document management (locate records, request retrievals, and more all from the comfort of your own home or office)
- Custom solutions (records management and consulting services tailored to your individual needs)
As we mentioned above, document storage is not only an effective way to improve your company’s information security, but it can also help to cut down on costs. No matter how hard you try, documents, records, and files will pile up over time.
The cost of commercial rental spaces anywhere in the GTA is quite high, and that is especially true as Milton property values continue to increase. To save on costs of owning a larger building to facilitate more storage space, it’s usually more cost-effective to store your documents off-site than to pay for a larger office space.
Your business in Milton may also benefit from document scanning services. Companies that have been in business for years or fast-growing businesses may end up with thousands of paper documents, which can be hard to keep track of!
One of the best ways to organize your files is by going digital! Document scanning allows you to convert your paper documents into digital files, that are easy to locate, store, and access right when you need them.
Not only that, but scanning is an often-forgotten task in offices – left to the last minute or put off to the next week again and again. When you work with Blue-Pencil, you ensure that your important documents are scanned on time, every time!
Blue-Pencil Document Imaging & Scanning Solutions serves businesses of all sizes within the Greater Toronto Area – including Milton! Click here to see how Blue-Pencil can help your business!
Environmental Benefits For Your Milton Business
Milton is home to over 100,000 people and is quickly growing. By 2031, it’s estimated that Milton’s size will double! As more people and more businesses call Milton home, it’s important to think about the environmental impact that growth will have on the town. This is especially true as Milton is a town that cares for the environment – from the town’s website:
“The Town of Milton is committed to respecting the environment in planning policies and in all corporate initiatives.”
The good news is that when you work with Blue-Pencil, you also get to work towards a greener earth! With Blue-Pencil’s Paper Shredding Tree Saving program, all of your shredded documents are recycled into paper products or turned into energy. This means you get to keep your company’s information safer while helping the environment.
Not only that, but Blue-Pencil can also take care of your electronic waste such as hard drives! Shredded hard drives are sent to a facility for material separation and recovery. You can learn more about e-waste destruction and recycling here.
Why Choose Information Security Services For Your Milton Business
Downtown Milton – Image source: miltonrealtors.ca
As a sizable town located within the GTA, this quaint and growing town has a number of businesses that call Milton home! According to the most recent Census statistics (2016), some of the most popular workplace sectors in Milton include:
- Business and finance
- Retail trade
- Sales and service occupations
- Education, legal, social, community, and government services
All of these industries (and many more) can benefit not only from secure shredding services, but all the other information security services listed above! Whether you work in retail, education, or business or management, it is likely your business is producing confidential documents on a regular basis!
When you choose Blue-Pencil to work with your business in Milton, you help ensure your company does its part to keep customers, employees, and your own business safer. Not only that, but working with Blue-Pencil also ensures that your business complies with privacy laws in Canada. Contact us now to learn more!
Trust Blue-Pencil For All Your Information Security Needs!
Blue-Pencil helps empower residents in Milton, the GTA, and Southern Ontario to reach new heights with a friendly and efficient shredding service. If you are looking for services outside of the Milton area, you can view our full service area here!
“The company was professional from start to finish, very focused and without a doubt, the best company for this service I have had the pleasure to work with.”
– Cindy R, More Testimonials Here!
Ready to learn more about document scanning, shredding, records management, or sign up for our Milton Shredding Service? Blue-Pencil can help. If you’d like to learn more about us and what we can do for you, contact us today!