Proudly canadian owned & operated since 2004
Blue-Pencil provides secure, climate-controlled document storage solutions designed to protect your information and free up valuable office space. Since 2004, businesses throughout Southern Ontario have turned to Blue-Pencil for secure, reliable document storage.
With our offsite document storage services, you can:
Our records centers and vaults are PRISM Privacy+ Certified and offer advanced security and fire suppression technology.
Manage your records in a few simple steps
Our team securely collects your boxes or files from your location and transports them to our storage facility.
Each box is barcoded and logged in our system, so we always know its exact location and status.
Get files delivered to your office or scanned and emailed.
When retention periods expire, we shred and certify destruction for compliance.
Get files back fast—on your schedule.
Request boxes or files in a few clicks and track status in real time.
We scan the file you need and send it securely—no waiting for the physical copy.
Same-day and next-day delivery options to your office.
When files reach end-of-life, we shred securely and provide a certificate.
Since 2004, Blue-Pencil has provided secure, reliable offsite document storage for businesses across Ontario. We help you save time, free up office space, and strengthen your information security.
Clients use our secure storage solutions to:
Free up space, improve security, and stay compliant with our secure offsite storage solutions.
Get a Quoteor call 1-877-821-9611
“Where to start? The absolute professionalism and friendliness of the staff I have dealt with is astonishing. A true breath of fresh air. It is not often you find customer service agents with such passion for their job. 100% recommend Blue Pencil for all your Shredding and Document Storage needs.“
Jessica T.
“Professional and courteous service received from Blue-Pencil sales and operations teams all the way through to on-site shredding services of 5 pallets and pick up of 7 pallets file boxes for offsite storage.”
Lori Z.
“Professional, friendly and efficient. I have no hesitation recommending blue-pencil. They will be our source for secure record management.”
Glen F.
Our PRISM Privacy+ Certification confirms that our storage facilities meet the gold standard for document security and protection.
As a NAID AAA Certified provider, we follow strict chain-of-custody procedures to ensure that documents remain secure from pickup to final destruction.
These certifications give you confidence that your stored records are handled according to the most stringent privacy and security standards in the industry.
Learn more about our Document Storage Services
Blue-Pencil Plus+ online portal allows you to centrally manage your records management program right from your computer. Blue-Pencil Plus+ gives users the ability to run various reports such as: retention period and destruction eligibility reports, inventory reports, account activity and more. The report centre provides visibility to your records management activity and helps reduce cost by effectively managing space and resources.
In addition, Blue-Pencil Plus+ gives your organization the tools to manage your documents in your office. You can order supplies, add new records, enter descriptions, and print labels and barcodes so all your documents and records are managed consistently throughout your organization.
Our team of professionals can help develop a document management strategy, build retention schedules for each record class, create policies and procedures, and train employees for on-going compliance and successful management.
Similarly, if you already have any type of records management program in place, we can review and assess your current procedures and make recommendations for improvements in cost, security, consistency and efficiency.
Some organizations need detailed indexing and coding. This means that each file within the organization is assigned a barcode that captures important information about the file. Blue-Pencil professionals can design an indexing scheme for your records and perform the data entry in our secure facility. We can create as many search fields as your business requires and create multi-level indexing for numerous departments and classes of information – all to make it easier to find what you need quickly. All data is uploaded to the Blue-Pencil Plus+ online portal so you can search, locate and request files right from your desktop.
Yes, Blue-Pencil can provide boxes and storage supplies. We always maintain a large inventory of file boxes so orders can be filled and shipped immediately. Boxes can also be picked up at our Oakville location.
Our file storage boxes are:
