In today’s competitive landscape, companies are continually searching for ways to streamline their business processes and optimize their operations. One area that can make a significant impact is document management.
Businesses generate and collect a massive amount of sensitive information and paper documents that require proper disposal. Failing to do so can lead to damaging breaches, fines for non-compliance and over-stuffed storage rooms. Hiring a shredding service is an all-in-one solution that helps organizations destroy confidential information while improving workflow efficiency and cost-effectiveness.
In this blog post, we’ll discuss how shredding services work, who benefits from them and why they are a valuable investment for any business wanting to streamline existing processes and workflows for their employees.
What Are Shredding Services?
Shredding providers are third-party companies that specialize in destroying sensitive information. Using state-of-the-art equipment, these services can securely destroy paper and digital media, including computer hard drives, backup tapes, optical media, mobile data devices and more.
Unlike in-house office shredders, professional services use industrial equipment to destroy documents and other materials quickly and efficiently. These machines can handle large volumes of paper documents and digital media and shred them into small pieces that can never be retrieved or reconstructed.
Shredding companies offer off-site shredding and on-site shredding, with the latter being more convenient and secure. Instead of having to deliver documents to a separate shredding facility for destruction, on-site document destruction takes place in a mobile shred truck at your office location and right before your eyes, ensuring a secure chain of custody and greater control.
Who Benefits From Document Shredding?
Document shredding is typically used by government agencies, healthcare providers and financial institutions to keep confidential data secure. However, all individuals and organizations, including small businesses and large corporations, can benefit from a professional file shredding service to ensure document security.
6 Ways Shredding Services Improve Workflow Efficiency and Cost-Effectiveness
Document shredding providers can significantly improve a business’ workflow efficiency and cost-effectiveness in several ways:
1. Document Security
Shredding providers offer customers complete destruction of confidential documents, ensuring that sensitive information is not easily accessible once it is securely shred. This helps organizations prevent data breaches and protect personal data from identity theft, fraud and corporate espionage.
Destroying large volumes of paper records and electronic media is a time-consuming and labour-intensive process, especially when employees must deal with frequent jams or the painstaking task of removing staples and paper clips. By outsourcing the document destruction process to a shredding service, employees can increase productivity, streamline workflows and focus on job responsibilities.
Storing old paper documents, computer hard drives, backup tapes, and the like takes up valuable office space. A document shredding service can help businesses manage and free up real estate by securely destroying unwanted records affordably and efficiently to reassign office space for revenue-generating activities.
Using a shredding service is more cost-effective than purchasing and maintaining a paper shredder, especially if a business has a large volume of documents to be securely shredded. By using a shredding service, businesses can save money on equipment, maintenance and labour costs associated with in-house shredding options.
Shredding large quantities of documents and digital media is time-consuming and labour-intensive. An on-site paper shredding service streamlines workflows by handling the entire shredding process at your location, from collecting materials in locked consoles throughout the entire office to destroying and recycling shredded material.
6. Regulatory Compliance
Many industries are subject to regulations that require the secure handling and disposal of confidential information and records. A NAID AAA Certified shredding service can help ensure compliance with these regulations and the Personal Information Protection and Electronic Documents Act (PIPEDA).
Enhance Your Business Processes and Protect Sensitive Documents with Blue-Pencil
Investing in a shredding service like Blue-Pencil can help enhance your business processes, streamline workflows and protect sensitive documents.
We offer various shredding options to keep your confidential data secure. No job is too big or small! We offer affordable one-time and reoccurring mobile shredding for all your needs, whether you have piles of paper, old hard drives or unwanted products.
Our NAID AAA Certified shred trucks are operated by highly trained, fully bonded and screened representatives that come to your location to destroy unwanted information for you. You can watch the entire process on a closed-circuit monitor and feel confident that your company completed the process in compliance with privacy laws. Plus, at the end of every service visit, we provide a Certificate of Destruction to guarantee that your records and non-paper media were properly destroyed and recycled.
To find out how you can streamline your workflow efficiency and cost-effectiveness with our NAID AAA Certified secure shredding services, contact our customer service team today to discuss your options and request a free quote.
Assess Existing Processes and Find Out How Much Money Your Organization Will Save
While buying an office paper shredding machine may seem like a cost-effective way for shredding documents in-house, it costs businesses much more in productivity and revenue-generating opportunities. Shredding providers, like Blue-Pencil, help clients of all industries and sizes save time and money, keep sensitive information secure and remain compliant with the PIPEDA.
Find out how much money your organization can save by using our interactive calculator found here.