Document Scanning Services

Once the scanning project is complete, Blue-Pencil can return the scanned documents back to you or securely store them in our long-term secure storage facility and destroy them once the retention period is up or when authorization is given to do so.

Using our state-of-the-art high speed scanners, we can handle all paper sizes, from sticky notes to oversized drawings.

Back-file scanning is the process of converting bulk documents into digital formats. This is often the program of choice when an organization has accumulated high volumes of records and needs easy search and access to these documents on a regular basis. Converting all or a selected volume of records can be beneficial for franchises, national and international companies with multiple locations who all need access to the same documents.

Back-file scanning results in the following benefits:

• One system to view all scanned records
• Reduced time in locating and retrieving records and no need to re-file
• Improved productivity through reduced staff requirements
• Eliminates courier and shipping costs
• Reduced physical storage costs

Day-forward scanning is the process of digitizing your newly created documents on a regular basis. This can streamline your document flow and reduce future transportation, storage and labour costs associated with physical record storage management.

Day Forward scanning can be performed on-site or off-site. Our team of professionals can pick up your documents, scan them at our facility and provide images to you on our Online Hosted Image website, saved on your choice of media or uploaded to your internal image archive system.

When you partner with Blue-Pencil, you can benefit from our Online Image Hosting Centre to manage all your digital files. Our secure network ensures that your information is never compromised.  Your information easy to locate and retrieve from virtually anywhere. Your organization has instant access to records from one source.

Here are just some of the features of using our Online Image Hosting Centre:

• Access controlled system so each employee has individual access authorization to information
• Ability to access digital records from multiple locations by multiple users simultaneously
• Convenient and fast document retrieval through multiple search capabilities such as department, function, keywords, employee, dates
• Print and download options based on user authorization
• User friendly interface with no software requirements
• Secure internal network with SSL and encrypted transmission
• Off-site hosting allows for back-ups, disaster recovery and business continuity solutions

Blue-Pencil’s professionally trained technical support staff are available to answer your questions and deal with your concerns, as well as provide initial training, support materials and videos to assist in the company wide implementation.