Today, we’ll take a look at Blue-Pencil’s Woodbridge shredding service, and how it can help keep your business’ information safe and secure.
At Blue-Pencil, we’ve serviced clients all over Southern Ontario, including the GTA, Vaughn, and beyond. We can help keep your business information safer!
Hiring a shredding service can save you time, money, and energy. Let’s get started now!
How Blue-Pencil’s Woodbridge Shredding Service Works
Step 1 – Full Assessment
Before we get started shredding your documents, it’s important that we conduct a full assessment of your unique business. Don’t worry – this step won’t take too long, and it will help us learn more about your business so we can serve you better.
This assessment usually includes gathering information on your current policies, record management solutions, legal compliance with privacy and information laws, and the cost-efficiency of your current services and programs.
This assessment will allow us to determine the best decisions for your company regarding an information management plan for your business.
Once the assessment is complete, and you choose to move forward with Blue-Pencil’s shredding services, we will provide you with a security console.
The security console will allow you and your employees to safely deposit your confidential records. When it comes time to shred, your console will be securely picked up by our trained and professional staff.
Step 2 – Plan a Collection Schedule
Secure shredding typically happens on an ongoing basis, as most businesses consistently produce documents that need to be stored and eventually destroyed in a secure manner. However, each business is unique – so, the frequency of collection will depend on a number of factors, including:
- The size of your business (larger businesses tend to produce more documents – but that isn’t always the case)
- The number of personal records you have on file
- The number of confidential documents produced on a daily/weekly basis
- Your unique wants and needs
Blue-Pencil works closely with you to help you determine a collection schedule that makes sense for your business, your employees, and your work schedule. After the schedule is set, we will begin shredding! Your Woodbridge shredding service is ready.
“Efficient service every time. In and out with friendly staff.”
Want to learn more about our privacy certifications and thorough vetting process of our employees and staff? Click here!
Step 3 – On-Site Shredding
The next step is the shredding! A Blue-Pencil Security Representative will arrive at your Woodbridge facility and collect the files, documents, and other materials (such as hard drives) from your security console.
This process ensures limited access to your confidential information. Only our professional and thoroughly trained Security Representatives will have access to the contents from your security console.
Click here to learn more about the benefits of on-site shredding for your business!
Step 4 – Certification
When using a secure shredding service, you want to know that your confidential documents have been properly destroyed and disposed of.
At Blue-Pencil, we want you to have peace of mind. We fully understand that your company, employee, and customer privacy is of utmost importance.
We issue a Certificate of Destruction after each and every shred to give you peace of mind that all your confidential records, documents, and files have been securely disposed of. You will receive this document as soon as the shredding is complete.
Why You Need a Woodbridge Shredding Service
Woodbridge is a large suburban community in the City of Vaughan, just north of Toronto in Southern Ontario. It was once an independent town before being amalgamated with nearby communities to form the city in 1971.
Woodbridge is a growing suburban community North of Toronto in City of Vaughan, with approximately 105,000 residents.
Many industries can generate a significant amount of confidential files, documents, and records on a regular basis. Some of these confidential documents include:
- Financial documents
- Property records
- Legal documents
- Medical records
- Academic records
- Personal documents
- Customer records
No matter what sector you work in, your business can benefit from using a shredding service. Even small businesses can produce significant amounts of personal data that must be properly destroyed according to Canadian privacy laws (PIPEDA).
The Benefits Of Shredding With Blue-Pencil
When you choose to shred with Blue-Pencil, you can help ensure your customer, employee, and your business information is safe and secure. There are also other benefits as well, including:
When you shred with Blue-Pencil, you are actually doing your part to help the environment too!
The good news is that when you work with Blue-Pencil, you also get to work towards a greener earth! With Blue-Pencil’s Paper Shredding Tree Saving program, all of your shredded documents are recycled into paper products or turned into energy. This means you get to keep your company’s information safer while helping the environment.
Not only that, but Blue-Pencil can also take care of your electronic waste such as hard drives! Shredded hard drives are sent to a facility for material separation and recovery. You can learn more about e-waste destruction and recycling here.
Securely Destroy Non-Paper Items
Hard drives contain a significant amount of confidential information as well. You may not realize it – but it’s important to destroy your old hard drives along with your paper documents as well.
At Blue-Pencil, we can destroy old hard drives and other electronic devices with our advanced shredding machines designed to fully destroy sensitive electronic equipment.
Our e-waste recycling program is a highly secure and environmentally friendly option to help you safely get rid of old electronics.
Compliance With The Law
In Canada, businesses are required to comply with privacy laws. When you work with an information management company, you ensure that your business complies with these privacy laws (PIPEDA) in Canada.
In Canada, it is the responsibility of businesses to ensure the safe storage and eventual destruction of confidential information that is no longer in use. Failure to do so can result in legal action.
At Blue-Pencil, we can help you create an information management plan that complies with Canadian laws and makes it easy to destroy your documents when the time comes.
Contact us now to learn more!
While shredding is important for your company, it’s not the only thing you should be thinking about.
Document storage can help you keep your confidential records safe and secure while you still need to have them on file! For example, tax records must be kept on file for up to 7 years. However, they don’t need to take up important space in your records room or filing cabinets!
At Blue-Pencil, we offer a number of document storage and management solutions for Woodbridge businesses of all sizes. Some of these services include:
- Long-term secure records and documents storage
- Active file management (coded and indexed stored files available when you need them)
- Vital records protection (secure, climate-controlled records storage with 24/7 monitoring for your most confidential information)
- Online document management (locate records, request retrievals, and more all from the comfort of your own home or office)
- Custom solutions (records management and consulting services tailored to your individual needs)
Document storage gives you the peace of mind that your documents are safe and secure. It can also help you save money – as storage space, or the need to purchase a larger building to facilitate more storage can be costly, especially in the Greater Toronto area.
Older companies may have decades worth of records and documents. These paper documents may have become disorganized or overwhelming over time.
Your business may also benefit from document scanning services, especially if you are feeling inundated with too many paper documents and records.
Going digital is one of the best ways to organize your files and to keep them safer and more secure. Blue-Pencil’s Document Imaging & Scanning Solutions serves businesses of all sizes within Ontario – including Woodbridge! Click here to see how Blue-Pencil can help your business!
Get The Best Woodbridge Shredding Service With Blue-Pencil!
Ready to get the best Woodbridge Shredding Service for your business? Blue-Pencil helps empower businesses in the Woodbridge and Vaughan area to reach new heights with a friendly and efficient shredding service. If you are looking for services outside of the GTA or Woodbridge, you can view our full service area here!
“I recommend Blue Pencil to everyone. Not only does it have great customer service, but it also has great rates.”
– Keele R, More Testimonials Here!
Ready to learn more about document scanning, shredding, records management, and more? Blue-Pencil can help. If you’d like to learn more about us and what we can do for you, contact us today for your Woodbridge shredding service.