Finding cost-effective solutions to record management is high priority for businesses of any size. Read on to discover how to save money with low cost, high-quality record management solutions, and contact the experts at Blue-Pencil today to learn more – our mission is to consistently provide our customers with exceptional service in managing their valued information securely and efficiently.
Record Management: Cost Effective Solutions
As a refresher, here’s what has already discussed in these series:
- Introduction – What is a record?
- Chapter 1 – 5 reasons why you need good record management
- Chapter 2 – Record management challenges for 2019
- Chapter 3 – Record management implementation
With all that in mind, let’s take a look at what a cost effective yet highly effective record management system looks like.
Pay per carton
Long-term, off-site document storage is a widely used service in record management. Most businesses – no matter the size – now realize the benefits of outsourcing records storage. By hiring a reputable company to store your records, you can save time, space and money, and dedicate these resources other more pressing of the business.
With this method, you don’t have to worry about renting out an entire room or storage unit elsewhere. With Blue-Pencil, for example, you pay per each carton that you store with us. Documents are efficiently stored and managed off-site in purpose built facilities; there, your records are expertly handled, and kept secure and easily retrievable.
You can organize and pack, label and index your documents yourself or have our professional archiving team help so you can quickly get back to focusing on the day-to-day aspects of your business.
With Blue-Pencil, you pay per each carton that you store with us.
Regardless of the number of cartons you choose to store, security will always be at a premium; Blue-Pencil’s transportation vehicles and records storage facilities are designed with security and manageability as top priority.
From the time your records leave your hands, it’s protected from improper handling, theft, fire, and espionage. Boxes are scanned at each touch point so you always know exactly where they are and once they are securely stored in our facility.
They are also climate controlled for best preservation, monitored with 24/7 security systems, electronic access and protected from fire and natural disasters with our state-of-the-art fire suppression technology.
Blue-Pencil’s transportation vehicles and records storage facilities are designed with security and manageability as top priority.
Not all records need to be kept indefinitely. A good record management service will help you by effectively controlling your storage space cost by managing your document life cycle.
By building a retention schedule or simply indicating when records can safely be destroyed with secure shredding services, you can optimize space usage and save on the cost per carton, thereby ensuring cost-effective storage and management.
You don’t have to keep your records longer than necessary.
Trust Blue-Pencil for cost-effective, secure record management
Blue-Pencil offers secure and convenient record management solutions for all types of businesses across Greater Toronto Area and around Ontario.
Our off-site storage solutions will reduce your costs, free up your time, and space, and allow for easy access to the information you need to meet the demands of your business in a timely manner.
Our dependable staff will develop a total record management solution for your business, implementing active file management, vital records protection, and other special services to tackle the challenges of complex information management.
“I did check out other companies but I found Blue Pencil extremely knowledgeable, efficient, courteous and very helpful. Your prices were extremely affordable given the constraints of my budget. Thank you. I will definitely recommend your company.” – Mary S