Why Shred Your Paper Documents

1. To Save Time

Shredding documents and cutting down on clutter will make your office run much more efficiently and smoothly. The fewer paper documents you have in your office, the easier it will be for your staff to manage and find the documents they need when they need them.

2. To Enhance Security And Reduce Confidential Information Leaks

By shredding your documents, you will increase the security of the confidential information of your business such as business strategy plans, product pricing, legal documents, etc. This will protect your business from corporate dumpster diving and from high valuable information documents making their way into the hands of unwanted people. By shredding your office documents you can significantly reduce the risk of a confidential information leak.

3. To Save Money

A single lawsuit or fine can cost a company millions of dollars. Shredding your confidential documents significantly reduces your risks of facing a lawsuit or fine as a result of an information leak.

4. Compliance

In many industries, shredding paper is required by law. A great example of this is PIPEDA. Penalties for not following the laws that govern your business in regards to security are often very large. If your business is not required by law to shred your documents, shredding services are often required by customers, certifications or particular associations your company holds or does business with.

5. To Protect Your Customers

Identity theft is one of the fastest growing crimes today. If you sell products or services to consumers you will want to ensure you shred customer confidential information as to not allow identity thieves to steal this information from you. If you have such an information leak it can be very costly. For example, Target had a data breach of over 70 million stolen credit card and debit numbers (^), costing them $162 million dollars (^). If you sell your products and services to businesses there is still a risk. Not only are you at risk of thieves stealing information about your customers, you may also be at risk of corporate espionage stealing your customer list if you do not shred your documents that have customer information.

6. To Protect Your Employees

As with customers, identity theft can also be a risk for your employees as a result of company documents leaking out of the company into unwanted hands. To protect against this, shredding all documents with employee information on it is the best practice.

7. To Save Space

By shredding unneeded and/or old documents you can create additional space. Either freeing up storage space for other items that needs to be stored or creating more floor space for additional work spaces.

What Is Paper Shredding?

Shredding technician shredding paper on-site at truck

Paper shredding is a process using a mechanical device to cut paper into very small pieces making if very hard to rebuild the document, typically either in strips or fine particles. Government organizations, businesses, and private individuals use paper shredding to destroy private, confidential, or otherwise sensitive documents.

Internal vs External Paper Shredding Options

There are a number of factors to consider when weighing the options of using an internal shredding solution for your office (purchasing shredding machines for your office) or an external shredding service (contracting a supplier to collect and shred your confidential documents).

To read more about the benefits of external paper shredding services.

Factor Internal Shredding Solution External Shredding Service
Cost Medium Low
Time Managing Program High Low
Security Medium-High High
Machine Repairs At least once a year Never
Shredding Wait Time 3 minutes per day per employee Never

Paper Shredding Statistics

  • 21.9% of confidential data leaks come from paper documents (^).
  • In 2013, there were 56 million confidential records leaked (^).
  • The number of identity theft occurrences increased to 2.6 million in 2014 (^).

What can Blue Pencil do for me?

Blue-Pencil has been serving information security needs of clients in Canada since 2004. We have grown our document security business over the past 15 years, serving more than 15,000 organizations including small and medium-sized companies as well as Fortune 500 businesses. Our areas of service include Document Storage &  Records Management, Document Scanning & Imaging Services, and Secure Shredding Services.

Contact us today to learn more about what we can do for you!

 

 

Sources:
http://getwindfall.com/top-5-reasons-to-shred-your-important-business-documents/
http://www.theshredsource.com/why-shred.html
http://records-management.com/sites/default/files/files/MDS_140508_Whitepaper_Cost%20Benefit%20Analysis%20of%20Shredding.pdf

At this time, we continue to provide our customers with shredding and storage services. Read our COVID-19 Position Statement for complete details.